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Elements and Performance Criteria

Required Skills

Required skills

communication skills to liaise and consult with others on potentially complex logistical issues

literacy skills to interpret and create a wide range of organisational documentation

planning and organisational skills to coordinate multiple and potentially complex interrelated elements of event staging

problemsolving skills to develop practical solutions to a wide range of planning and operational challenges

Required knowledge

touring process key roles and responsibilities and special issues that apply to touring an event in the relevant work context

technicalspecialist knowledge that underpins the event in the relevant work context eg collection management or exhibition development for travelling exhibitions

type of event variationsadjustments that may need to be made for touring

legislative requirements that impact on touring arrangements in the relevant work context including occupational health and safety requirements

features formats and purposes of the range of documentation required for a touring event in the relevant work context

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

effective planning of touring arrangements for an event

knowledge of the particular issues requirements and documentation that impact on a touring event in a particular work context

Context of and specific resources for assessment

Assessment must ensure

access to an event for which planning can be undertaken

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

evaluation of a report prepared by the candidate on the planning process for a touring event including challenges faced and how these were overcome

evaluation of touring arrangements documentation and agreements prepared or made by the candidate

oral or written questioning to assess knowledge of particular regulations or procedures that apply to event touring in a specific work context

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

event management units

exhibition development and management units

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Relevant information to inform tour planning may include:	existing tour schedule touring objectives available budget venue/site layout and dimensions technical specifications, eg power capacity access information (hours, truck access, parking, traffic) amenities and facilities transport options/limitations special needs of materials e.g. special transport or packing requirements

Specific touring needs will vary according to the area of work and may include:	transport (air, sea, land) travel and accommodation (for travelling personnel, cast etc) additional equipment personnel requirements adaptation of physical items (displays, adaptation of information materials (interpretive materials, audience handouts, electronic presentations) special packing or transportation (for cultural material, support materials etc.) insurance requirements promotional activities publicity arrangements (interviews, publicity with local media) special financial arrangements (petty cash, banking arrangements) liaison with host organisations/venues need for specialist advice or assistance

Relevant colleagues and stakeholders may include:	host organisations host venues colleagues funding agencies artists lenders performers speakers/contributors/other talent exhibitors promotional partners caterers technical experts local communities local authorities (councils, emergency services etc.) sponsors

Legal and occupational health and safety requirements and regulations which impact on touring may include:	safety issues in relation to the transportation of materials and equipment differing requirements between states/territories in Australia industrial awards governing travel for exhibition personnel regulations affecting overseas touring e.g. customs, quarantine

Documentation on touring requirements may include:	touring schedule/itinerary evaluation tools and budget details support materials supplier agreements loan agreements insurance details contact lists sponsorship agreements technical information production schedules bump in schedules venue information/plans/event orders transport details accommodation lists maps and information on touring cities and towns for overseas tours: carnets for air and sea freight translations of information customs and quarantine documentation luggage labels travel permits or visas for personnel

Effectiveness of touring arrangements may relate to:	content format venues travel arrangements host agencies scheduling